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AI Usage Policy

Last Updated: October 8th, 2025

1. Introduction

This AI Usage Policy explains how Beautiful Life…Style uses artificial intelligence (AI) tools in our services and what this means for you. For general data protection information, please refer to our main Privacy Policy.

2. How We Use AI

We use AI technology to enhance our services in several ways:

General Business Use:

  • Content creation (blogs, emails, social media)
  • Customer support assistance
  • Administrative tasks and scheduling
  • Research and idea generation

Specialized AI Services:

  • Meal Refine Individual: Personalized AI meal planning service for individuals, where we create custom AI assistants trained on your specific dietary needs, preferences, and health information
  • Meal Refine Plus (Family): Comprehensive AI meal planning for entire households, accommodating multiple family members’ dietary needs, health conditions, and preferences
  • Interview Processing: We use AI to transcribe and process consultation recordings for both services

All AI-generated content is reviewed and approved by qualified professionals before delivery.

3. AI and Your Personal Data

Data Collection for AI Services:

  • We collect personal and health information through structured consultations
  • This data is used to train custom AI models specifically for your use
  • We use pseudonymization techniques (initials, coded references) to enhance privacy protection

Enhanced Security for AI Processing:

  • Enterprise-grade cloud storage and security measures
  • Strict access controls and monitoring
  • Regular security assessments and compliance reviews

Special Protections:

  • Health information receives additional security measures
  • Family member data (where applicable) maintains independent privacy rights
  • Children’s data processed with enhanced safeguards and parental consent

Full details about data collection, storage, retention periods, and your rights are covered in our main Privacy Policy.

4. AI Service Transparency

What We Disclose:

  • When AI has been used in your service delivery
  • How your data contributes to your personalized AI assistant
  • Limitations and potential inaccuracies of AI-generated content

Your Service Choices:

  • You can request to minimize AI use in your service delivery where feasible
  • We will inform you if avoiding AI affects service availability
  • You maintain all standard data protection rights as outlined in our Privacy Policy

5. AI Quality and Limitations

Our Standards:

  • Human oversight of all AI outputs
  • Continuous monitoring and improvement
  • Professional responsibility for all content accuracy

Known AI Limitations:

  • May occasionally contain inaccuracies or outdated information
  • Requires human judgment for important decisions
  • Should not be considered medical advice

Our Responsibility: We remain fully responsible for the accuracy, appropriateness, and quality of all services, regardless of AI involvement.

6. Regulatory Compliance and Risk Assessment

Our AI processing complies with:

  • UK GDPR and data protection regulations
  • ICO guidance on AI and automated processing
  • Professional medical standards where applicable
  • Industry best practices for AI safety and ethics

Data Protection Impact Assessments (DPIAs):

We have completed comprehensive Data Protection Impact Assessments for our AI-powered services:

  • Meal Refine Individual service: Separate DPIA completed
  • Meal Refine Plus (Family) service: Separate DPIA completed

Both DPIAs were shared with the Information Commissioner’s Office (ICO) for their review. Based on our risk assessments concluding that these services do not present high risk, the ICO confirmed they would not require further formal review of these assessments.

We maintain ongoing monitoring of these services to ensure they continue to meet data protection standards. Should circumstances change that would affect the risk level, we will update our risk assessments and take appropriate action, including consultation with the ICO if required.

7. Contact Information

For AI-specific questions or concerns:

Dr. Iulia-Monica Danciut
Email: info@beautifullifestyle.co.uk
Phone: +44 (0)1202045196

For general data protection matters, please refer to our main Privacy Policy or contact us using the details above.

8. Policy Updates

This AI policy is reviewed regularly alongside our main Privacy Policy. Significant changes will be communicated through appropriate channels.

For complete information about data collection, processing, your rights, complaints procedures, and data security measures, please refer to our comprehensive Privacy Policy available on our website.